Fleet Management: What You Should Know

If you own a fleet, investing in a fleet management software offers real-time visibility and insights into a company’s operations. In turn, this gives satisfaction to drivers and managers and improves fuel efficiency, thanks to accurate reporting and predictive analytics.

Almost 75% of fleet managers or owners rely on this software for their day to day activities.


Fleet management


Fleet managers use fleet management to manage assets and fleet information, right from acquiring them to their disposal. Fleet managers choose to use fleet management to improve fuel and cost efficiency, better maintenance, minimize cost, and ensure compliance across the whole fleet spectrum. The overall effect of this is a business that runs smoothly.

It is incredibly challenging to manage a fleet of commercial vehicles – no doubt about that. Worse, some external factors influence a fleet’s performance, and managers have little control over them. For instance, fleet managers have little control over changing costs, market uncertainties, and legislation. However, with the right fleet management tools, managers can effectively coordinate management for better returns.


Fleet managers are responsible for five critical areas under fleet management, and each of these parts come with their challenges. The essential areas include:


  • vehicle acquisition
  • fuel management
  • vehicle maintenance
  • health and safety
  • Compliance



Now, challenges fleet managers face include:


  • Fuel management – the cost of fuel is ever rising.
  • Maintaining vehicles at the right standards – This is done by carrying out regularly scheduled checks and reporting defects.
  • Acquiring vehicles that are right for duty – the process involves negotiating deals, looking for the latest trends, taxes, fuel consumption, and considering drivers’ expectations.
  • Managing expenses/costs via analysis of relevant data to note areas that require improvements
  • Proper implementation of safety and health policies – in case of accidents, there is a need to report to insurance companies immediately.


There are many details that fleet management addresses to ensure efficiency and satisfaction within a company. Some of the roles include:


  • Driver safety – The safety of the driver translates to efficiency in service delivery. Sadly, many commercial fleets find it challenging to guarantee security to the drivers, especially long-distance drivers. However, some modern tools can be really handy in keeping drivers safe. For instance, car tracking systems or dashcams offer real-time visibility in remote vehicles. This provides evidence should there be a crash or other type of accident.
  • Fleet tracking – Tracking of each vehicle with a fleet points out the exact location of each vehicle. Besides keeping you informed on the vehicle’s location and movement, it also contributes to driver safety. Fleet managers use GPS technology alongside other tracking systems to increase the fleet’s visibility, efficiency, and safety.
  • Driver retention – The principal aim of fleet managers should be to retain their drivers considering the glaring shortages. So, getting stable drivers can be a little elusive. Nonetheless, improving working terms and conditions, creating mentorship programs and building stronger relationships between fleet managers and drivers can be a better approach to retaining the best drivers.
  • Total cost reduction – There are many unnecessary expenses, which make managing a commercial fleet of vehicles very costly. With the right fleet management system, managers can quickly identify the high costs and create efficient operations. Fuel, maintenance, and operational expenses can add up to unmanageable levels. So fleet managers come up with cost-saving solutions regardless of the situation.